Provincial Facilitator for SDGs Riau SC6
Provincial Facilitator for SDGs Riau SC6
Practice Area - Job Family Democratic Governance - SDGS
Vacancy End Date
(Midnight New York, USA)
7d 2h 14m
Duty Station Pekanbaru, Indonesia
Education & Work Experience
F-2-Year College Degree - 6 year(s) experience, G-Bachelor's Level Degree - 4 year(s) experience
Vacancy Type Service Contract (SC)
Bureau Asia & the Pacific
6 months for initial contract
(For the Indonesian Nationality Only)
“UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in about 170 countries and territories, including Indonesia, working to eradicate poverty while protecting the planet. UNDP supports implementation of the Sustainable Development Goals (SDGs). In Indonesia, UNDP works with the Government to integrate SDGs into national plan and policies.”
SDGs in Indonesia
The 2030 Agenda for Sustainable Development and the corresponding 17 goals that comprise the Sustainable Development Goals (SDGs) is a promissory note, negotiated and signed by 193 governments, written to people and the planet. Agenda 2030 seeks to eradicate poverty in all its forms and dimensions, including extreme poverty, whilst strengthening universal peace and freedom, and improving the environmental outlook of the planet.
SDGs are universal in nature and have a wider scope than its predecessor, the Millennium Development Goals (MDGs). Indonesia played an important role in shaping the post-2015 development agenda and the current list of SDGs. Moreover, the proposed goals and targets align well with the growth and development priorities of the Government of Indonesia (GoI) stated on the 2015-2019 RPJMN. The GoI is committed to pursue the implementation of the SDGs both at national and sub-national level. In July 2017, the GoI enacted the Presidential Decree No. 59 Year 2017 on the Implementation of the SDGs in Indonesia.
SDGs Localization in Riau province
UNDP partners with Riau provincial and district governments to implement the initiative of ‘SDGs Localization in Riau province‘, with supports from Tanoto Foundation. The objective of the initiative is to increase the coordination, coherence, efficiency, and effectiveness of the support for SDGs localization by all stakeholders, including state and non-state actors i.e., sub-national government, private sector, philanthropy, academics, civil society organizations, media/press, youth, and other relevant stakeholders.
The initiative commenced in 2016, and the first phase concluded in early 2018. The succeeding second phase of the initiative runs for two years (2018-2020), during which UNDP provides technical assistance to Riau government, mainly through supporting Provincial and District Development Planning Agencies (Bappeda Provinsi & Bappeda Kabupaten).
With supports from UNDP, Riau is the first province in Indonesia that established the inclusive SDGs Coordination Team that involved non-state actors, as mandated by the Presidential Decree No. 59/2017. Riau is ready to launch the Sub-national Action Plan on SDGs (Rencana Aksi Daerah/RAD SDGs) in July 2018, and potentially will be the first province to do so. Through technical assistance from UNDP, Riau is steps ahead than other provinces in terms of integrating the SDGs agenda into local development planning, where it has successfully become the center of excellence for SDGs localization in Indonesia. Ministry of National Development Planning (Bappeda) has promoted Riau as good example for SDGs localization and recommended other provinces and districts to study from Riau on how the provincial level establishing an inclusive structure of SDGs governance, developing SDGs indicator and preparing SDGs action plan. During the first phase of the initiative, at least five provinces (Central Java, West Java, Lampung, South Sumatra and Banten), one city (Batam) and one ministry which is the Ministry of Culture and Human Development which visited and studied about SDGs in Riau province.
SDGs Localization in Riau province – 2nd Phase (2018-2020)
The second phase of the initiative focuses on five areas, as shown below:
1. Policy Development and Institutional Strengthening
2. Effective Planning and Budgeting for the SDGs Achievement
3. Action – SDG Pilot Village(s): accelerators and SDGs principles
4. Data ecosystem: Monitor and tracking the achievement
5. Advocacy, capacity building and knowledge sharing
This position is located primarily in medium sized projects under the overall guidance of Advisor for SDGs. The role of the Provincial Facilitator is to manage the implementation of ‘SDGs Localization in Riau province’ initiative and produce results and/or deliverables specified in the project document to the required standards of quality and within the specified time and cost. As Provincial Facilitator, s/he will be hold accountable on the implementation at provincial level and on the coordination of the implementation at district level. S/he will provide technical support to Bappeda Provinsi, especially with BAPPEDA-SDGs Secretariat of Riau Province, and liaise closely with relevant SDGs stakeholders at provincial level (which include, but not limited to: local government, private sector, philanthropy, academics, experts, media/press, and youth groups).
Additionally, s/he will liaise with Bappeda Kabupatens, especially the 4 pilot districts in this phase 2 program - and SDGs Team of UNDP Indonesia in Jakarta. The primary reporting responsibility of the Provincial Facilitator is to the Advisor for SDGs – UNDP Indonesia.
Duties and Responsibilities
1. Support the project team to ensure effective project planning, budgeting and implementation focusing on achievement of the following results
- Coordination of project planning and preparation work for, typically, a large and highly complex component of the project initiatives;
- Analysis, researches, summary and presentation of basic information/data on specific project and related topics;
- Preparation for project documents and submission to relevant parties for approval by relevant parties
- Implementation of project standard operating procedures in line with the government and UNDP’s regulations;
2. Support to the effective reporting on progress of project implementation
- Preparation and analysis of project workplan and budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of work proposal and budget estimation, ensuring requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
- Preparation of results oriented progress reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;
- Preparation of data for monitoring of projects ; categorization, updating, tracking and analysing data related to projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews
- Identification of issues and initiates requisite follow-up actions
- Preparation of reports on budget revisions, expenditures and obligations, verification availability of funds;
- Preparation for financial authorizations for expenditures to be approved and documentation in prevailing budget system;
- Preparation of annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a medium size project.
3. Provides administrative support to the Project Management Unit focusing on achievement of the following results:
- Provision of guidance to implementing partner and serves as focal point for coordination, monitoring and expedition of project implementation activities, involving extensive liaison with a diverse organisational units to initiate requests,
- Preparation of standard terms of reference against project objectives, obtained necessary clearances, process and follow-up on administrative actions and provision of solutions to the issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
- As focal point for responding to the complex information requests and inquiries; review and establishment of filling management system; organization of meetings, workshops; monitoring of implementation of various routine administrative tasks.
- Preparation of draft correspondence on complex budget-related issues, periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Supervision of project support assistant, clerical level.
4. Support strategic partnerships and support to the implementation of resource mobilization focusing on the following results
- Updated database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;
- Establishment of filing management for internal databases; updated statistical tables, graphic content, and other background materials/notes to facilitate audit and other reviews.
- Finalization and publication of multiple languages report as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project,
- in coordination with UNDP’s Communication unit and other relevant counterpart communications department drafts project summaries, coordinates with editor, translation services, etc. on
- Preparation of draft correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares project’s contributions for a variety of periodic reports
5.Supports knowledge building and knowledge sharing focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff.
- Synthesis of lessons learned and best practices in project management support function
- Contributions to knowledge networks and communities of practice.
6.The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that
- Human rights and gender equality is prioritized as an ethical principle within all actions;
- Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
- Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
- Differentiated needs of women and men are considered;
- Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
- Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work ,including working in teams and empowering project staff to create an enabling gender equality environment on non-hierarchical bases.
- Facilitating and encouraging open communication in the team, communicating effectively including communication skills to exchange information, and key ideas in a manner that engages the audience and helps others to understand and retain messages about gender equality and parity
- Creating synergies through self-control
- Managing conflict , including conflict resolving skills to manage gender barriers and gender blind behaviors within the project and with partners
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
Advocacy/Advancing A Policy-Oriented Agenda
- Identifies relevant information for advocacy for a variety of audiences
Results-Based Programme Development and Management
- Provides information and documentation on specific stages of projects/programme implementation
- Provides background information to identify opportunities for project development and helps drafting proposals
Building Strategic Partnerships
- Analyzes general information and selects materials in support of partnership building initiatives
- Maintains databases of donor information
- Tracks and reports on mobilized resources
Innovation and Marketing New Approaches
- Documents and tracks innovative strategies/best practices/new approaches
- Responds positively to new approaches
- Maintains information/databases on potential and actual donors
- Maintains database of project files
- Provides data and information needed for preparation of project documents
Promoting Organizational Learning and Knowledge Sharing
- Researches best practices and poses new, more effective ways of doing things
- Promotes knowledge management on gender equality issues
Job Knowledge/Technical Expertise
- Understands the main processes and methods of work regarding to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments
- Theoretical and/or practical knowledge of gender equality and women’s empowerment in development programming
Global Leadership and Advocacy for UNDP’s Goals
- Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Responds to client needs promptly
Required Skills and Experience
- Bachelor degree in Economics, Political Sciences, Social Sciences, Natural Science or other relevant fields of study would be desirable, but it is not a requirement.
- Minimum 4 years of professional experience, preferably in the field of development for candidates with Bachelor Degree and 6 years for candidates with Diploma Degree
- Fluency in written and spoken English is an absolute necessity;
- Fluency in written and spoken Bahasa Indonesia is required.
- Demonstrated strong familiarity with UNDP development projects in Indonesia is an advantage.
- Knowledge of and experience in supporting administration of SDGs projects will be highly desirable.
- Strong knowledge and solid experience in coordination of project management support are essential as well as ability to draft high quality correspondence on budget-related issues, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc
- Good inter-personal and team building skills.
- Full time availability for project management support duties is essential.
- Familiar with Government and UN/UNDP procedures would be desirable
- Advance computer skills required, knowledge of spreadsheet and database packages
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.